Vacant Executive Positions (2018 VMBA AGM)

Vancouver Minor is run by volunteers; without them we wouldn't exist.  
Please help our league run smoothly and consider coming to our AGM. Friday Sept 14th 7:30pm
 to Inquirer about a position contact President Mary McCann   flame_1010@hotmail.com 

 VMBA 2018 AGM Motion 3.pdf 

 VMBA 2018 AGM Motion1 & 2 Final.pdf 

 VMBA_ Minutes_2017_09_15_AGM _4_.pdf 


  President-2 Yr term

[a] Conduct the affairs of the Local League and execute the policies established by the Executive.
[b] Present a report of the condition of the Local League at the annual meeting.

[c] Communicate to the Executive such matters as deemed appropriate, and make such 

       suggestions as may tend to promote the welfare of the Local League.   

[d] Be responsible for the conduct of the Local League in strict conformity to the policies,

principles, Rules and Regulations of B.C. Minor Baseball Association.

       of charter issued by the Local League by that organization.                                                                             

[e] Designate in writing, other officers if necessary, to have the power to make and execute

       for/and in the name of the Local League such contracts and leases they may receive and

       which have had prior approval of the Executive.

[f] Investigate complaints, irregularities and conditions detrimental to the Local League and

       report thereon to the Executive as circumstances warrant.

[g] The President will prepare meeting agendas.

Secretary 2yr tem 

 [a]  Be responsible for recording the activities of the Local League and maintain appropriate files, mailing lists and necessary records.

 [b] Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily pertinent to the office of Secretary or as may be assigned by the Executive.

 [c]   Give notice of all meetings of the Local League, the Executive and Committees.

 [d]   Keep the minutes of the meetings of the Members, the Executive and the Executive Committee, and cause them to be recorded in a book kept for that purpose.

 [e]   Shall conduct all correspondence not otherwise specifically delegated in connection with said meeting and shall be responsible for carrying out all orders, votes and resolutions not otherwise committed.

 [f]   Notify Member, Executive, Officers and committee members of their election or appointment.

 Vice-President  normally 2yr tem- Position will be altered due to increasing administration needs.
Current description,

In case of the absence or disability of the President, and provided he/she is authorized by the

President or Executive so to act, the Vice-President shall perform the duties of the President, and when so acting shall have all the powers of that office, and shall have such other duties as from time to time may be assigned by the Executive or by the President.

Duties & Title of new positions:1-year term for both
VP in charge of Operations Vote required only for position title & details.

Shall help deal with team & ballpark issues. 
Years when VMBA doesn't have a full board the VP in charge of operations will help to oversee all tasks that have nothing to do with the operation of online registration system or website data entry, but will oversee dealing with divisional, coaching players & park issues as assigned by the president or the executive. VP in charge of operations may also be called upon to deal with other duties that the president now over sees. VP in charge of Operations must also be prepared to take over these tasks if the president is not able to do so, either through request, absence or disability of the president or by request of the executive board.


Vice President In charge of Administration - Vote required, to fill new position 1-year term 


Shall include all admiration type work that the president now must oversee.

Helps the registrar with the online registration. Helps the treasurer with league e-transfers, & bank account management if need be.

Years when VMBA doesn't have a full board the VP in charge of administration will help to oversee administration tasks such as those mentioned.

This person needs to be computer literate & able to work with Excel & Word programs as well as some data entry on our online registration & website programming updates as assigned by the president or the executive. VP in charge of Administrations may also be called upon to deal with other duties that the president now oversees.  VP in charge of Administration must be prepared to take over these tasks if the president is not able to do so, either through request, absence or disability of the president, or by request of the executive board. 

 Treasurer - 1Yr Term

 [a] Perform such duties as are herein set forth and such other duties as are customarily pertinent

 to the Office of Treasurer or may be assigned by the Execu tive.

 [b] Receive monies and securities and deposit same in a depository approved by the Executive. Assist League

Officials on procedures to deposit league funds.

 [c] Monitor, collect and keep all records for the receipt and disbursement of all monies.  Must Have some basic computer knowledge

Registrar- 2Yr Term

[a] Record all player transactions and maintain an accurate and up-to-date record thereof.

[b] Receive and review applications for player candidates and assist the President in checking residence and age eligibility.

[c] Ensure distribution of Coach's application forms to divisional directors on draft day.

Conduct the player auction or draft and all other player transaction or selection meetings.

[d] Prepare the Player registration list.

[e] Prepare for the President's signature and submission to B.C. Minor Baseball Association, team rosters, including players claimed, and the tournament team eligibility affidavit.

[f] Notify B.C. Minor Baseball Association of any subsequent player replacements or trades.

[g] Shall make deposits as required pertaining to registration.

[h] Records the information on registered coaches.

[I] Must have some basic       

computer knowledge.  


Board Directors Currently All - 1 Yr terms

Junior Director
[a] Manages and supports the teams and players in this division.

[b] Works with the program director in development of this division.
[c] Conducts meetings with the team manager on matters pertaining to this division.

[d] Looks after all matters within this division subject to board approval.

 [e] Works directly with the league registrar in regard to players in this division.

 [f] Works with the league registrar in making up teams.

 [g] Collects all coaching applications and forwards to Registrar                                                                                                  

[h] Shall be responsible for Administration or a divisional  tournament during spring season in the Junior

               Division if possible.

Midget Director- 1-year Term

               [a] Manages and supports the teams and players in this division.

               [b] Works with the program director in development of this division.

               [c] Conducts meetings with the team manager on matters pertaining to this division.

               [d] Looks after all matters within this division subject to board approval.

               [e] Works directly with the league registrar in regard to players in this division.

               [f] Works with the league registrar in making up teams.

               [g] Collects all coaching applications and forwards to Registrar                                                                                                               

[h] Shall be responsible for Administration or a divisional  tournament during spring season in the Midget Division if possible.

Bantam Director- 1-year term

               [a] Manages and supports the teams and players in this division.

               [b] Works with the program director in development of this division.

               [c]  Conducts meetings with the team manager on matters pertaining to this division.

               [d]  Looks after all matters within this division subject to board approval.

               [e]  Works directly with the league registrar in regards to players in this division.

               [f]  Works with the league registrar in making up teams.

               [g]  Collects all coaching applications and forwards to Registrar                                                                                                               

[h] Shall be responsible for Administration or a divisional  tournament during spring season in the Bantam A,AA  if possible.

Pee Wee Director 1 year term

               [a]  Manages and supports the teams and players in this division.

                [b]  Works with the program director in development of this division.

                [c]  Conducts meetings with the team manager on matters pertaining to this division.

                [d]  Looks after all matters within this division subject to board approval.

                [e]  Works directly with the league registrar in regards to players in this division.

                [f]  Works with the league registrar in making up teams.

               [g]  Collects all coaching applications and forwards to Registrar.

                [h]  Shall be responsible for the administration of a divisional tournament during the spring season

               If possible 

Mosquito Director 1 year term

               [a]  Manages and supports the teams and players in this division.

                [b]  Works with the program director in development of this division.

                [c]  Conducts meetings with the team manager on matters pertaining to this division.

                [d]  Looks after all matters within this division subject to board approval.

                [e]  Works directly with the league registrar in regards to players in this division.

                [f]  Works with the league registrar in making up teams.

                [g]  Collects all coaching applications and forwards to Registrar.                 

[h] Shall be responsible for the administration of a divisional tournament during the spring season if possible

Tadpole Director 1 year term

               [a]  Manages and supports the teams and players in this division.

                [b] Works with the program director in development of this division.

                [c] Conducts meetings with the team manager on matters pertaining to this division.

                [d] Looks after all matters within this division subject to board approval.

                [e] Works directly with the league registrar in regards to players in this division.

                [f] Works with the league registrar in making up teams.

                [g] Collects all coaching applications and forwards to Registrar.              

      [h] Shall be responsible for the administration of a divisional tournament during the spring season if possible

Rally Cap Director 1 year term

               [a] Manages and supports the teams and players in this division.

                [b] Works with the program director in development of this division.

                [c] Conducts meetings with the team manager on matters pertaining to this division.

                [d] Looks after all matters within this division subject to board approval.

                [e] Works directly with the league registrar in regards to players in this division.

                [f] Works with the league registrar in making up teams.

                [g] Collects all coaching applications and forwards to Registrar.

Blastball Director  1 year term

              [a]  Manages and supports the teams and players in this division.

                [b] Works with the program director in development of this division.

                [c] Conducts meetings with the team manager on matters pertaining to this division.

                [d] Looks after all matters within this division subject to board approval.

                [e] Works directly with the league registrar in regards to players in this division.

                [f] Works with the league registrar in making up teams.              

Fundraiser-  
  • [a]  Works with board of directors in implementing existing fundraiser program
  • [b]  Works with program director to develop new fundraising ideas.
  • [c]  Collects or arranges for collection of funds during fundrasing events
  • [d]  Coordinates in bringing in league sponsors.
Treasurer -
The Treasurer shall;
  • [a]  Perform such duties as are herein set forth and such other duties as are customarily pertinent to the Office of Treasurer or may be assigned by the Executive.
  • [b]  Receive monies and securities and deposit same in a depository approved by the Executive.  Assist League Officials on procedures to deposit league funds.
  • [c]  Monitor, collect and keep all records for the receipt and disbursement of all monies and securities of the Local League.  Ensure all cheques are written in agreement with policies  established in advance of such actions by the Executive.  All disbursements by cheques must have dual signatures.
  • [d]  Prepare statements for the Executive for every meeting and prepare an annual financial report as well as prepare a current financial report for the AGM, under the direction of the President, for submission to the Membership and Executive at the annual meeting.
  • [e] Must have some basic computer knowledge

Equipment Manager - 1 year term -Filled

[a] Purchases all team equipment needs as outlined on budget approved by board.

[b] Arranges for distribution and collection of team equipment.

[c] Arranges for distribution and collection of team uniforms.

[d] Manages the storage facilities for the team equipment and uniforms.

[e] Makes a recommendation to the board of directors when new uniforms or an increase in equipment is needed.


Concession Manager 1 year term

               [a] Manages the operation of the league concession centre.

                [b] Coordinates all activities of the concession centre.

                [c] Develops concession team work schedules.

                [d] Oversees the concession bond program with assistance of the registrar.

                [e] Deposits and maintains the cash flow needed for the concession.

                [f] Directs the duties of the purchaser and supervisors.


Field Manager  1 year term - 

[a] Purchases equipment (rakes, shovels, misc. items) to keep the fields in adequate playing condition.

[b] Arranges for field repairs when needed.

[c] Liaison to the Vancouver Parks Board for all matters relating to fields and park matters.

[d] Works with the Vancouver Parks Board park manager in regards to storage of equipment and park use.

[e] Arranges for work parties when field maintenance is needed.

[f] Works with the program director. 

[g] Arranges and administrates the lining of the fields.


Umpire  Coordinator  1 year term-

[a] Works with the program director to develop the program director to develop umpire training
[b] Arranges for new and existing umpires at all games played

[c] coordinates for all games played at our facilities 
[d] Look after maters relating to umpires


Webmaster 

(a) Shall run and update Vancouver Minor Baseball Association's website with the direction of the current board.



Board created positions to be filled: 
These three positions are member at large positions - The persons who chooses to apply here will not need to attend all meetings & only when the president's requests that you do so.You will not have an official position on the board you are just a helper when needed. If you feel this is the type of role for you - Please apply to the president  Mary McCann- flame_1010@hotmail.com 


Volunteer Coordinator - 
Will liaison between player members & executive members.
Purpose of this position is to find volunteers that can help in our association's many activities. (Being computer literate would be very helpful for this position).
Risk Manager- 
  • Educate and direct Vancouver Minor coaches and volunteers on doing their police checks.
  • Collect & keep track of all volunteers' police checks, and report to president or vice president if an issue arises. 
  • Liaison between executive & family if there is an injury during a Vancouver Minor event.
Field / Park Maintenance Committee - Open
If you wish to volunteer for this committee email flame_1010@hotmail.com


Let's set an example for our children by giving the gift of time to our community.




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