Annual General Meeting

Vancouver Minor Baseball - Annual General Meeting-2016 
Sun June 19th , 2016 Time 3 :00pm social time & sign in.  3:30 pm meeting to start.

 

Location Victoria Drive Community Hall.


2016 VMBA AGM Positions - Description

 

President – 2 year term

President Shall:

[a] Conduct the affairs of the Local League and execute the policies established by the 

Executive.

[b] Present a report of the condition of the Local League at the annual meeting.

[c] Communicate to the Executive such matters as deemed appropriate, and make such  suggestions as may tend to promote the welfare of the Local League.

[d] Be responsible for the conduct of the Local League in strict conformity to the policies,

of charter issued by the Local League by that organization.

[e] Designate in writing, other officers if necessary, to have the power to make and execute

for/and in the name of the Local League such contracts and leases they may receive and

which have had prior approval of the Executive.

[f] Investigate complaints, irregularities and conditions detrimental to the Local League and

report thereon to the Executive as circumstances warrant.

[g] The President will prepare meeting agendas

 

Treasurer - 1 year term

The Treasurer shall;

[a]  Perform such duties as are herein set forth and such other duties as are customarily pertinent to the Office of Treasurer or may be assigned by the Executive.

[b]  Receive monies and securities and deposit same in a depository approved by the Executive.  Assist League Officials on procedures to deposit league funds.

[c]  Monitor, collect and keep all records for the receipt and disbursement of all monies and securities of the Local League.  Ensure all cheques are written in agreement with policies established in advance of such actions by the Executive.  All disbursements by cheques must have dual signatures.

[d]  Prepare statements for the Executive for every meeting and prepare an annual financial report as well as prepare a current financial report for the AGM, under the direction of the President, for submission to the Membership and Executive at the annual meeting.

[e] Must have some basic computer knowledge

 

Registrar - 2 year term

The Registrar shall;

[a] Record all player transactions and maintain an accurate and up-to- date record thereof.

[b] Receive and review applications for player candidates and assist the President in checking

residence and age eligibility.

[c] Ensure distribution of Coach’s application forms to divisional directors on draft day.

Conduct the player auction or draft and all other player transaction or selection meetings.

[d] Prepare the Player registration list.

[e] Prepare for the President’s signature and submission to B.C. Minor Baseball Association, team

rosters, including players claimed, and the tournament team eligibility affidavit.

[f] Notify B.C. Minor Baseball Association of any subsequent player replacements or trades.

[g] Shall make deposits as required pertaining to registration.

[h] Records the information on registered coaches.

[I] Must have some basic computer knowledge.

 

Secretary- 2 year term

The Secretary shall;

[a] Be responsible for recording the activities of the Local League and maintain appropriate

files, mailing lists and necessary records.

[b] Perform such duties as are herein specifically set forth, in addition to such other duties as are 

customarily pertinent to the office of Secretary or as may be assigned by the Executive.

[c] Give notice of all meetings of the Local League, the Executive and Committees.

[d] Keep the minutes of the meetings of the Members, the Executive and the Executive

Committee, and cause them to be recorded in a book kept for that purpose.

[e] Shall conduct all correspondence not otherwise specifically delegated in connection with said

meeting and shall be responsible for carrying out all orders, votes and resolutions not

otherwise committed.

[f] Notify Member, Executive, Officers and committee members of their election or appointment.

 

Equipment Manager - 1 year term

[a] Purchases all team equipment needs as outlined on budget approved by board.

[b] Arranges for distribution and collection of team equipment.

[c] Arranges for distribution and collection of team uniforms.

[d] Manages the storage facilities for the team equipment and uniforms.

[e] Makes a recommendation to the board of directors when new uniforms or an increase in

equipment is needed.

 

Umpire Coordinator – 1 year term

[a] Works with the program director to develop umpire training programs.

[b] Arranges for new and existing umpires to get certifications.

[c] Coordinates umpires for all games played on our facilities.

[d] Looks after all matters relating to umpires

 

Concession Manager – 1 year term

[a] Manages the operation of the league concession centre.

[b] Coordinates all activities of the concession centre.

[c] Develops concession team work schedules.

[d] Oversees the concession bond program.

[e] Deposits and maintains the cash flow needed for the concession.

[f] Directs the duties of the purchaser and supervisors

 

Fundraiser Coordinator – 1 year term

[a] Works with board of directors in implementing existing fundraiser programs.

[b] Works with program director to develop new fundraising ideas.

[c] Collects or arranges for collection of funds during fundraising events.

[d] Coordinates in bringing in league sponsors.

 

Field Manager – 1 year term

[a] Purchases equipment (rakes, shovels, misc. items) to keep the fields in adequate playing condition.

[b] Arranges for field repairs when needed.

[c] Liaison to the Vancouver Parks Board for all matters relating to fields and park matters.

[d] Works with the Vancouver Parks Board park manager in regards to storage of equipment and park use.

[e] Arranges for work parties when field maintenance is needed.

[f] Works with the program director.

[g] Arranges and administrates the lining of the fields.

 

Webmaster – 1 year term

[a] Shall run and update Vancouver Minor Baseball Association’s website with the direction of the current board.

 

Midget Director- 1 year Position

[a] Manages and supports the teams and players in this division.

[b] Works with the program director in development of this division.

[c] Conducts meetings with the team manager on matters pertaining to this division.

[d] Looks after all matters within this division subject to board approval.

[e] Works directly with the league registrar in regards to players in this division.

[f] Works with the league registrar in making up teams.

[g] Collects all coaching applications and forwards to Registrar

[h] Shall be responsible for Administration or a divisional tournament during spring season in the 

Midget AA if possible.

 

Bantam Director- 1 year Position

[a] Manages and supports the teams and players in this division.

[b] Works with the program director in development of this division.

[c] Conducts meetings with the team manager on matters pertaining to this division.

[d] Looks after all matters within this division subject to board approval.

[e] Works directly with the league registrar in regards to players in this division.

[f] Works with the league registrar in making up teams.

[g] Collects all coaching applications and forwards to Registrar

[h] Shall be responsible for Administration or a divisional tournament during spring season in Bantam A and AA, if possible.

 

Pee Wee Director – 1 year term

[a] Manages and supports the teams and players in this division.

[b] Works with the program director in development of this division.

[c] Conducts meetings with the team manager on matters pertaining to this division.

[d] Looks after all matters within this division subject to board approval.

[e] Works directly with the league registrar in regards to players in this division.

[f] Works with the league registrar in making up teams.

[g] Collects all coaching applications and forwards to Registrar.

[h] Shall be responsible for the administration of a divisional tournament during the spring season

 

Mosquito Director – 1 year term

[a] Manages and supports the teams and players in this division.

[b] Works with the program director in development of this division.

[c] Conducts meetings with the team manager on matters pertaining to this division.

[d] Looks after all matters within this division subject to board approval.

[e] Works directly with the league registrar in regards to players in this division.

[f] Works with the league registrar in making up teams.

[g] Collects all coaching applications and forwards to Registrar.

[h] Shall be responsible for the administration of a divisional tournament during the spring season

 

Tadpole Director – 1 year term

[a] Manages and supports the teams and players in this division.

[b] Works with the program director in development of this division.

[c] Conducts meetings with the team manager on matters pertaining to this division.

[d] Looks after all matters within this division subject to board approval.

[e] Works directly with the league registrar in regards to players in this division.

[f] Works with the league registrar in making up teams.

[g] Collects all coaching applications and forwards to Registrar.

[h] Shall be responsible for the administration of a divisional tournament during the spring season

 

Rally Cap Director – 1 year term

[a] Manages and supports the teams and players in this division.

[b] Works with the program director in development of this division.

[c] Conducts meetings with the team manager on matters pertaining to this division.

[d] Looks after all matters within this division subject to board approval.

[e] Works directly with the league registrar in regards to players in this division.

[f] Works with the league registrar in making up teams.

[g] Collects all coaching applications and forwards to Registrar.

 

Blastball Director – 1 year term

[a] Manages and supports the teams and players in this division.

[b] Works with the program director in development of this division.

[c] Conducts meetings with the team manager on matters pertaining to this division.

[d] Looks after all matters within this division subject to board approval.

[e] Works directly with the league registrar in regards to players in this division.

[f] Works with the league registrar in making up teams.



 

2015 A.G.M Minutes

 

https://www.docdroid.net/UCYMdZL/2015-vmba-agm-meeting-minutes.pdf.html

Vancouver Minor Baseball Association's

            Annual General Meeting

       June 24, 2015

 

Coffee/ Social time 7:30pm, Hall Open.

Scheduled Meeting Start Time: 8:00pm

Location: Victoria Drive Community Hall (E 43rd & Victoria Dr)

 

Meeting called to order: 7:30PM

Minutes: Lisa Robertson

ATTENDANCE:  21

 

1) Motion to accept 2014 AGM Meeting Minutes

No Errors or Omissions

Motion: Lisa Pinoni

Seconded:  Angela Ellis

Motion Carried

 

2) President gave Address (Mary McCann)

 

Introduction of the Present 2014/2015 Board

President:  Mary McCann

Vice President: Tony Borean

Treasurer:  Kathy Meehan

Registrar: Laura Woo

Secretary:  Lisa Robertson

Program Director and Pee Wee Director: Steve McCann

Mosquito Director: Sanjay Prasad (absent)

Bantam Director: Robert Goldblatt

Midget Director: Donny Provenzano (absent)

Blastball Director: Nadia Borean

Tadpole Director and Fundraiser: Shila Stewart

Rally Cap Director: Brian Tomei (absent)

Equipment Manager: Kevin Christianson

Umpire Coordinator: Bob Wickett (absent)

Web Master: Tony Yee

Past President: Tom Griffiths

 

 

3) Treasurer Gave her  Report (Kathy Meehan)

 

4) Registrar gave her Report (Laura Woo)

 

5) Directors Reports

 

- Directors submitted and read their reports.

- Mary read the reports of those who were absent.

1.      Program Director (Steve McCann) – Gave Report

 

2.      Blast Ball (Nadia Borean)– Gave Report

 

3.      Rally Cap (Brian Tomei) – Absent, Sent Report in.

 

4.      Tadpole (Shila Stewart)– Gave Report

 

5.      Mosquito (Sanjay Prassad)– Gave Report

 

6.      Pee Wee (Steve McCann)– Gave Report

 

7.      Bantam (Robert Goldblatt)– Gave Report

 

8.      Midget (Danny Provenzano)– Absent. Sent Report in.

 

9.      Park Board Liaison (Mary McCann)– Gave Report

 

Questions from the floor: 

 

Q. Are there plans for a Bantam AAA team next year?

 

A. Steve McCann: Next year VMBA will take steps to ensure we have a Bantam AAA

 

 

 

Q. Are there plans for a Midget AAA team?

 

A. Steve McCann: Needs more discussion, commitment from parents and coaches, but difficult because there are no boundaries. 

 

ACTION:  Add discussion about Midget AAA team to board meeting agenda.

 

6)Managers Reports

 

1.      Concession Coordinator (Mary McCann) – See attached

 

2.      Equipment Manager (Kevin Christianson) – See attached

 

3.      Park Maintenance (Tony Borean) – See attached

 

4.      Umpire Coordinator (Bob Wickett) – Absent. No report submitted.

 

5.      Fundraising Coordinator (Shila Stewart) – See attached

 

 

 

 

 

 

 

7) 2015 Motions

 

1.         Part A) Motion from Kathy Meehan: “Revise the Treasurer Duties as detailed in the attached part a)”

Seconded: Lisa Pinoni

Part B) Motion from Kathy Meehan: “Revise the Treasurer Duties as detailed in the attached part b)”

Seconded: Kevin Christianson

2.         Motion from Laura Woo: “Revise the Registrar Duties as detailed in the attached”

            Seconded: Tony Yee

 

 

8) Elections For VMBA Executives that have terms up

 

1.      Vice-President - 2 Year Term   

Tom Griffiths Nomination of Tony Borean

Seconded: Steven Kuan

Nomination Accepted.

2.      Treasurer- 2 Year Term 

Nadia Borean Nomination of Kathy Meehan

Seconded:  Lisa Pinoni

Nomination Accepted.

3.      Program Director - 2 year Term

 

Shila Stewart Nomination of Steve McCann

 

Seconded: Kevin Christianson

 

Nomination Accepted.

 

4.      Blastball Director

Tony Yee Nomination of Nadia Borean

Seconded: Kathy Meehan

Nomination Accepted.

5.      Rally Cap Director

No nominations. This position will remain vacant. The board will appoint.

6.      Tad Pole

 

Jim Stewart Nomination Shila Stewart

Seconded: Nadia Borean.

Nomination Rejected. This position will remain vacant. The board will appoint.

7.      Mosquito Director

- Steve McCann Nomination of Shila Stewart

Seconded: Kevin Christianson

Nomination Rejected. This position will remain vacant. The board will appoint.

-Kevin Christianson Nomination of Steve McCann

Seconded: Kathy Meehan

Nomination Accepted

8.      Bantam Director

-Angela Ellis Nomination Robert Goldblatt

Seconded:  Kevin

Nomination Rejected. This position will remain vacant. The board will appoint.

-Steve Kuan Nomination of Jim Stewart

Seconded: Angela Ellis

Nomination Accepted

9.      Midget Director

-Tony Yee Nomination of Robert Goldblatt

Seconded: Angela Ellis

Nomination Accepted.

10.  Co-Equipment Manager

 

-Robert Goldblatt Nomination of Kevin Christianson

 

Seconded: Jim Stewart

 

Nomination Accepted

-Nadia Borean Nomination of Nadir Pinoni

Seconded: Angela Ellis

Nomination Accepted

11.  Umpire Coordinator

 

-Nadia Borean Nomination of Steve Kuan

 

Seconded: Kevin Christianson

 

Nomination Rejected.

 

-Steve McCann Nomination of Tom Griffiths

 

Seconded: Kathy Meehan

 

Nomination Rejected.

-Jim Stewart Nomination of Jim Stewart

Seconded: Robert Goldblatt

Nomination Accepted.

12.  Field Manager

 

-Tony Yee Nomination of Tony Borean

 

Seconded:  Laura woo

 

Nominations Rejected.

 

-Steve McCann Nomination of Kenton Marr

 

Seconded: Shila Stewart

 

Nominations Rejected. This position will remain vacant. The new board will appoint.

13.  Concession Manager

 

-Jim Stewart Nomination of Vicky Fong

 

Seconded: Steven Kuan

 

Nomination Rejected.

 

-Steve McCann Nomination of Heather Symons

 

Seconded:  Vicky Fong

 

Nomination Rejected.

 

-Nadia Borean Nomination of Mary McCann

 

Seconded:  Kathy Meehan

 

Nomination Rejected.

 

-Kevin Christianson Nomination of Lisa Pinoni

 

Seconded: Laura Woo

 

Nomination Accepted.

 

14.  Fundraiser Coordinator

 

-Nadia Borean Nomination of Shila Stewart

 

Seconded: Steve McCann

 

Nomination Accepted.

 

15.  Webmaster

 

-Kevin Christianson Nomination of Tony Yee

 

Seconded: Jim Stewart

 

Nomination Accepted.

 

9) Motion to close elections and destroy all voting ballots (if any)

 

Motion: Lisa Pinoni

Seconded: Nadir Pinoni

Motion Carried.

 

10) Any recommendations for the 2014-15 VMBA Executives from the floor

 

1.      Recommend use of Team Snap – an app for team coordinators (Cost per team: $7.99/mo basic or $12.99/mo premium)

 

2.      Consider a Junior Men’s league (19Yrs +)

 

3.      All Bantam practices at Killarney (field is in better shape)

4.   Remove/reconsider alternative to concession bond:

- Fall ball pays $100 on top of fees

- Create a Volunteer Bond

- Tack it on to registration and give parents the option of working at the concession to earn some money.

- Appoint a Volunteer Coordinator

5.   Add “occupation” to our registration

6.   Switch back to plastic Ziploc bags for candy bags (currently using paper bags – candy is stale and you can’t see what you’re getting)

7. Contact media to announce our events during their community events announcements

8. Contact media (local news) to record our kids playing like they do for Little League

9. New score board

11) Motion to Adjourn AGM meeting

 

Motion: Lisa Pinoni

Seconded: Kathy Meehan

Motion Carried.  Meeting Adjourned at 10:19PM

 

 

Vancouver Minor Baseball Association's

Annual General Meeting Agenda

June 25, 2014

Coffee/ Social time 7:30pm, Hall Open

Scheduled Meeting Start Time: 8:00pm

Location: Victoria Drive Community Hall (E 43rd & Victoria Dr).

Meeting called to order:

Minutes: Lisa Robertson

ATTENDANCE: 34

Introduction of the Present 2013/2014 Board

President: Mary McCann

Vice President: Tony Borean

Treasurer: Laura Adamoski

Registrar: Sue Watkins

Program Director,

1. Motion to accept 2013 AGM Meeting Minutes

No errors or omissions. No clarifications.

Motion: Tom Griffiths - Second: Tony Borean - Motion Carried

2. President’s Address

Mary McCann presented the President’s address and Tony Borean presented the Vice President’s report.

3. Treasurer Report

Laura Adamoski presented Financial Report.

4. Registrar’s Report (attached)

Sue will be stepping down as VMBA Registrar. Mary presented Sue with a plaque as a token of the association’s appreciation for her service as Registrar.

Sue Watkins presented Registrar’s Report.

5. Director’s Reports handed out at meeting

 

Program Director – Steve McCann presented his report

Blastball Director – Nadia Borean presented her report

Rally Cap Director – Brian Tomei sent in his report (absent)

Tadpole Director – Cory Neilson sent in his report (absent)

Mosquito Director – Jim Stewart sent in his report (absent)

Pee Wee Director – Steve McCann presented his report

Bantam Director – Robert Goldblatt presented his report

Midget Director – Donny Provenzano sent in his report (absent)

Park Board Liaison – Mary McCann presented her report

6. Managers Report was handed out at meeting:

Concession Manager – Laura Adamoski sent in report on behalf of Grace Dogillo (absent)

Equipment Manager – Kevin Christianson presented his report

Field Manager – Geordie Proulx sent in his report (absent)

Umpire Coordinators – Robert Wickett presented his report

Fundraising Coordinators – Nadia Borean and Tony Borean presented their report

7. 2014 Motions:

Motion 1 – presented by Tony Borean

Currently reads

Article 8 Section 8

The Program Director shall

[a] Interfaces with the Divisional Directors in implementing existing programs.

[b] Develops and oversees new programs and existing within the league.

[c] Interfaces with outside leagues with regards to interlock and league matters.

[d] Arranges for Coaching Certification for all divisions of our association.

 

If motion passes E would be added

Article 8 Section 8

The Program Director shall

[a] Interfaces with the Divisional Directors in implementing existing programs.

[b] Develops and oversees new programs and existing within the league.

[c] Interfaces with outside leagues with regards to interlock and league matters.

[d] Arranges for Coaching Certification for all divisions of our association.

[e] Shall act as a player agent to all divisions deciding player movement with consult of the league executive and the division’s director.

Reasoning: Housekeeping/This is the way we currently do it.

Motioned by Sue

2nd by Laura

Motion carried: Yes

 

Motion 2 – presented by Kevin Christianson

Article 8 Section 10 Mini Tad Director

Change the Division name of Mini Tad to Rally Cap

Reasoning: Due to Implementation of new programming within Vancouver Minor Baseball Association, due to BC Minor Rule change at the BC Minor AGM November 2013.

If motion passes:

Article 8 Section 10 will become Rally Cap Director and not Mini Tad Director.

Motioned by Nadia

2nd by Tom Griffiths

Motion carried: Yes

 

Motion 3 – presented by Robert Goldblatt on behalf of Donny Provenzano

Currently division duties read

Article 8 SECTION 14 Bantam / Midget Director

[a] Manages and supports the teams and players in this division.

[b] Works with the program director in development of this division.

[c] Conducts meetings with the team manager on matters pertaining to this division.

[d] Looks after all matters within this division subject to board approval.

[e] Works directly with the league registrar in regards to players in this division.

[f] Works with the league registrar in making up teams.

[g] Collects all coaching applications and forwards to Registrar [h] Shall be responsible for Administration or a divisional tournament during spring season in the Bantam A,AA and Midget Division if possible.

If motion passes it will change to

Article 8 section 14 to Bantam Director

[a] Manages and supports the teams and players in this division.

[b] Works with the program director in development of this division.

[c] Conducts meetings with the team manager on matters pertaining to this division.

[d] Looks after all matters within this division subject to board approval.

[e] Works directly with the league registrar in regards to players in this division.

[f] Works with the league registrar in making up teams.

[g] Collects all coaching applications and forwards to Registrar [h] Shall be responsible for Administration or a divisional tournament during spring season in the Bantam A,AA Division if possible.

Reasoning: Housekeeping/We currently do it this way due to Bantam & Midget Divisions growth.

Motioned by Tony Borean

2nd by Robert Goldblatt

Motion carried: Yes

Motion 4 - presented by Robert Goldblatt on behalf of Donny Provenzano

Currently division reads

Article 8 SECTION 15 Bantam / Midget Director

[a] Manages and supports the teams and players in this division.

[b] Works with the program director in development of this division.

[c] Conducts meetings with the team manager on matters pertaining to this division.

[d] Looks after all matters within this division subject to board approval.

[e] Works directly with the league registrar in regards to players in this division.

[f] Works with the league registrar in making up teams.

[g] Collects all coaching applications and forwards to Registrar [h] Shall be responsible for Administration or a divisional tournament during spring season in the Bantam A,AA and Midget Division if possible.

Change to:

Article 8 SECTION 15 Midget Director

[a] Manages and supports the teams and players in this division.

[b] Works with the program director in development of this division.

[c] Conducts meetings with the team manager on matters pertaining to this division.

[d] Looks after all matters within this division subject to board approval.

[e] Works directly with the league registrar in regards to players in this division.

[f] Works with the league registrar in making up teams.

[g] Collects all coaching applications and forwards to Registrar

[h] Shall be responsible for Administration or a divisional tournament during spring season in the

Midget AA Division if possible.

**And all of the sections will advance in the number to make room for this new director's position if it is approved by the membership.

Reasoning: Housekeeping/We currently do it this way due to Bantam & Midget Divisions growth.

Motioned by Robert Wickett

2nd by Robert Goldblatt

Motion carried: Yes

 

Motion 5: presented by Sue Watkins

Article 8 -SECTION 7

The Registrar duties currently reads:

[a] Record all player transactions and maintain an accurate and up-to-date record thereof.

[b] Receive and review applications for player candidates and assist the President in checking residence and age eligibility.

[c] Ensure distribution of Coach’s application forms to divisional directors on draft day. Conduct the player auction or draft and all other player transaction or selection meetings.

[d] Prepare the Player registration list.

[e] Prepare for the President’s signature and submission to B.C. Minor Baseball

Association, team

rosters, including players claimed, and the tournament team eligibility affidavit.

[f] Notify B.C. Minor Baseball Association of any subsequent player replacements or trades.

[g] Shall make deposits as required pertaining to registration.

[h] Records the information on registered coaches.

[i] Shall have final approval for all player transactions after consultation with directors if necessary.

Changed to: Removal of [i] from the Registrar’s duties.

Reasoning: This position has become a more administrative type role, our program director now deals with player movement in the divisions this is needed.

Motioned by Sue Watkins

2nd by Laura Adamoski

Motion carried: Yes

 

Motion 6: presented by Sue Watkins on behalf of Donny Provenzano

SECTION 4 Immediate Past President.

 

[a] Shall mirror the term of their predecessor , the current president.

The primary role or the Immediate Past President (IPP) is to serve as an advisor to the board and a mentor to the current president.

[b] Shall assist the current board President/Board as required with duties and matters pertaining to the league and will be available for assistance, and counsel on all league matters.

[c] Shall make her/his knowledge and skill gained in Vancouver Minor Baseball Association's highest office available and communicate suggestions to promote the welfare of the local league.

[d] Shall hold voting rights like he/she has been voted in at the annual general meeting. This position is not board appointed; this person will take this position because they have the right of succession.

[e] Shall hold no other office for the league while in this office unless approved by the current president.

[f] Shall follow attendance requirements like other board members.

 

 

If approved Immediate Past Presidents duties shall be-

Immediate Past President shall:

[a] Be a term of no more than one year, he or she shall take office January 1 of the upcoming season or when the newly elected Executive officers call their first board meeting.

[b]The primary role or the Immediate Past Presidentã??is to serve as a mentor, to the current

president.

[c] Shall assist the current president as requested/required with duties and matters, pertaining to

the league.

[d] Shall make her/his knowledge and skill gained inã??Vancouver Minor Baseball Association's

highest office available and communicate suggestions to promote the welfare of the league.

[e] Shall hold no voting rights/privileges, this position is just to advise the current president.

[f] Shall hold no other office for the league, while in this office unless approved by the majority

vote of the current executive.

[f] Shall follow attendance requirements, like other board members.

[g] Must be a member in good standing of theã??VMBA, while in this past president position.

Motioned by Sue Watkins

2nd by Nadia Borean

Motion carried: Yes (Opposed by Robert Goldblatt, Robert Wickett, Tom Griffiths)

- Discussion about reason for opposition.

- Revote requested and executed. Result:

Motion 6:

Motion to let Motion 6 stand as is: Sue Watkins

2nd by Nadia Borean Original Motion 6 was defeated on 2nd vote.

Membership wanted change to the motion.

Amendment to Motion 6 was voted on after discussion

Motion reverted back to original language for Immediate Past President role with two amendments:

Change [e] to:

Shall hold no voting rights/privileges, this position is just to advise the current president.

And

Add [g]: Must be a member in good standing of the VMBA, while in past president position.

Motioned by Robert Wickett

2nd by: Melody Sum Amended Motion carried: Yes

 

8. Elections for VMBA Executives that have terms up:

Laura Adamoski and Sue Watkins shall be our vote officiators, if required.

 

President – 2 year term 2014 to 2015

Mary McCann was nominated by Nadia Borean. Seconded by Sue Watkins.

Mary McCann accepted nomination and appointed President by acclamation.

 

Registrar – 2 year term 2014 to 2015

Laura Woo was nominated by Sue Watkins. Seconded by Tony Borean.

Laura Woo accepted nomination and appointed Registrar by acclamation.

 

Secretary – 2 year term 2014 to 2015

Lisa Robertson was nominated by Kevin Christiansen. Seconded by Nadia Borean.

Lisa Robertson accepted nomination and appointed Secretary by acclamation.

 

Equipment Manager – 2 year term 2014 to 2015

Kevin Christiansen was nominated by Tom Griffiths. Seconded by Tony Yee.

Kevin Christiansen accepted nomination and appointed Equipment Manager by acclamation.

 

Umpire Coordinator – 1 year term 2014 to 2015

Robert Wickett and Dave Adamoski were nominated as Umpire Co-Coordinators by Tom Griffiths. Seconded by Kevin Christiansen.

Robert Wickett accepted nomination and appointed Umpire Coordinator by acclamation. Dave Adamoski accepted nomination and appointed Umpire Coordinator by acclamation.

 

Concession Manager – 1 year term 2014 to 2015

Susanne Layton was nominated by Lisa Robertson. Seconded by Laura Adamoski.

Susanne Layton accepted nomination and appointed Concession Manager by acclamation.

 

Fundraiser Coordinator – 1 year term 2014 to 2015

Nadia Borean and Tony Borean were nominated for Fundraiser Co-Coordinators by Steve McCann. Seconded by Tom Griffiths.

Kim Fossie was nominated by Nadia Borean for Fundraising Coordinator. Seconded by Tony Yee.

Nadia Borean respectfully declined nomination.

Tony Borean respectfully declined nomination.

Kim Fossie respectfully declined nomination.

 

 

Field Manager – 1 year term 2014 to 2015

Tony Borean was nominated by Tony Yee. Seconded by Tom Griffiths.

Robert Goldblatt was nominated by Nadia Borean. Seconded by Sue Watkins.

Tony Yee was nominated Tony Borean. Seconded by Kevin Christiansen.

Tony Borean respectfully declined.

Robert Goldblatt respectfully declined.

Tony Yee respectfully declined.

Discussion:

Susan Layton suggested Grant Murray (from Trout Lake LL) would be an asset as Field Manager.

 

ACTION ITEM 2: Board to discuss and appoint the position of Field Manager.

 

Bantam Director – 1 year term 2014 to 2015

Robert Goldblatt was nominated by Laura Adamoski. Seconded by Sue Watkins.

Robert Goldblatt accepted nomination and was appointed by acclamation.

 

Midget Director – 1 year term 2014 to 2015

Tony Yee was nominated by Steve McCann. Seconded by Laura Adamoski.

Steve McCann was nominated by Tony Yee. Seconded by Kevin Christiansen.

Robert Goldblatt was nominated by Steve McCann. Seconded by Tony Borean.

Tony Yee respectfully declined.

Steve McCann respectfully declined.

Robert Goldblatt respectfully declined.

Directorship left open. Director will be appointed by 2015 executive.

 

Mosquito Director – 1 year term 2014 to 2015

Sanjay Prasad was nominated by Nadia Borean. Seconded by Kevin Christiansen.

Jim Stewart was nominated by Laura Adamoski. Seconded by Sue Watkins.

Sanjay Prasad accepted nomination.

Jim Stewart accepted nomination in absentee (via Mary McCann, said Jim told her many times he wished to remain as director for 2015).

Vote conducted.

Sanjay Prasad was voted Mosquito Director by election of members in attendance.

 

Tadpole Director – 1 year term 2014 to 2015

Shila Stewart was nominated by Kevin Christiansen. Seconded by Laura Woo.

Shila Stewart accepted nomination and was appointed Tadpole Director by acclamation.

 

Mini Tad to Rally Cap Director (Title Change) – 1 year term 2014 to 2015

Brian Tomei was nominated by Sue Watkins. Seconded by Laura Adamoski.

Brian Tomei accepted nomination (via Mary McCann received email), and was appointed Rally Cap Director by acclamation.

 

Blastball Director – 1 year term 2014 to 2015

Nadia Borean was nominated by Sue Watkins. Seconded by Tom Griffiths.

Nadia Borean accepted nomination and was appointed by acclamation.

9. Motion to destroy all voting ballots:

Motion by Sue Watkins

2nd by Tom Griffiths

Motion carried: Yes

10. Motion to close elections.

Motion by Laura Woo

2nd by Laura Adamoski

Motion carried: Yes

11. Any recommendations for the 2014-15 VMBA Executives from the floor.

Sue Layton suggests Fall Ball, we should reach out to other ball clubs (contact presidents and registrar) with graduating players.-Mary said we have tried, and we will keep trying.

Sue Watkins suggest board look at an online registration service.

Sanjay Prasad: supply schools with baseball info to hand out to kids. (This is done already). We should work with the school board on this to get an after school program.

Laura Woo – Suggest our team mom’s or coaches us Team Snap app. ($8 or $9 per month)

Susan Fossie suggests to get kids to wear jersey to school and (Sue Layton suggests get our older kids to wear jersey and hand out flyers at school and

Nadia Borean suggests allowing Rally Cap to try out and "play up" to Tadpole level.

Steve McCann suggests we purchase a Kuerig single cup coffee machine. (Price may have to increase for specialty coffee).

Melody Sum suggests we open the concession BEFORE the game starts.

Laura Woo suggests we post a sandwich board or raise a flag or clang a triangle/bell to indicate if concession is open or closed.

Nadia Borean suggests we all call 311 and report how disgusting our washrooms are.

Laura Woo suggest we post a sign: "If this bathroom is unclean, please call 311"

Dave Adamoski suggests we examine the use levels at the Bantam/Midget diamond. It should be acknowledged that it has reached or exceeded maximum capacity and we need to explore alternatives.

Steve McCann suggests we make calls to the city and/or petition for use of the Large Killarney Diamond. Tony Borean agrees, a petition would be beneficial.

12. Motion to Adjourn AGM meeting.

Motion by Tony Borean

2nd by Kevin Christiansen

Motion carried?: Yes

Meeting adjourned at 10:15pm

 



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