2016 Annual General Meeting Minutes 5th June

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Vancouver Minor Baseball Association's
Annual General Meeting Minutes

Victoria Drive Community Hall

2026 E 43rd Ave

 

5 June 2016

 Click

ATTENDANCE:

Minutes: Shawna Leung

Meeting start: 3:33pm.

 

1)  Motion to accept last year’s AGM Meeting Minutes

Errors or omissions? No

Motion to accept 2015 AGM minutes by Lisa P.; Seconded by Robert G.; Motion Carried.

 

2) Presidents Address - Mary McCann gave address

 

3) Treasurer Report - Mary McCann gave a report in the absence of a treasurer, position vacant in 2016

 

4) Registrar Report - Laura Woo gave a report

 

5) Directors Reports

Program Director – Steve McCann gave report.

Blastball – Nadia Borean absent.

Rally Cap – position vacant.

TP – Steve McCann gave report.

Mosquito- no report, no team.

PW – Steve McCann gave report.

Bantam/Midget – Robert Goldblatt gave report.

Park Board liaison -  Mary McCann gave report.

 

6) Managers Reports

Concession – Lisa Pinoni gave report.

Equipment – Kevin Christensen gave report.

Park -  Tony Borean gave report.

Umpire coordinator – Steve McCann gave report.

Fundraisers – no report, position vacant during 2016.

 

7) Motions

Motion 1

Was created due to housekeeping changes in the BC society act, which VMBA is a member of. Associations that are members can only have objectives of the league in their constitutions, so article 3 needed to be removed & place in our by-laws.  This is how we would like to present it.

Motion 1 –

Was

ARTICLE 3 – DISSOLUTION

          Distribution of Property upon Dissolution; Upon dissolution of the Local League and after all outstanding debts and claims have been satisfied, the Members shall direct the remaining property of the Local League to the B.C. Minor Baseball Association to be held in trust for a term of five years.

 

Will become

ARTICLE 12 – DISSOLUTION

         Distribution of Property upon Dissolution; Upon dissolution of the Local League and after all outstanding debts and claims have been satisfied, the Members shall direct the remaining property of the Local League to the B.C. Minor Baseball Association to be held in trust for a term of five years.

 

In so passing this the motion the membership understands the numbers will change accordingly in the by law section of Vancouver Minor Baseball Associations By-Laws.

 

Motion to accept Motion 1 by Laura W.; Seconded by Nadir P.; Motion Carried.

 

Motion 2                                                                                                                                                        

Motion 2 was created because:                                                                                                                                                                     1.Interpretation of financial numbers will be more complete due to being closer to VMBA’s fiscal year end of Dec 31st.  Having our AGM in June lets your executive only give you half the picture of the current year.                                                                                                                                                                                                   2. This change will present an easier transition for Vancouver Minors Baseball Executive. From now on your executive would remain your executive until the end of the current year’s baseball season.

Was;

 SECTION 1

Annual Meeting; The annual meeting of the Members of the Local League shall be held in June of each year for the purpose of electing an Executive, receiving reports and for the transaction of such business as may properly come before the meeting.  The Executive is elected by the regular membership.  The existing Executive will remain in power until January 1 of the upcoming season or until the newly elected Executive officers call their first board meeting.

 

Will become;

SECTION 1

Annual Meeting; The annual meeting of the Members of the Local League shall be held by January 31st of each year for the purpose of electing an Executive, receiving reports and for the transaction of such business as may properly come before the meeting.  The Executive is elected by the regular membership.  The existing Executive will remain in power until January 31 of the upcoming season or until the newly elected Executive officers call their first board meeting.

 

Highlighted are will be the changed are in our By- Laws if passed.

Motion to accept Motion 2 by Nadir P.; Seconded by Laura W.; Motion Carried.

 

8) Elections

 

President – 2-year term

President Shall:

              [a] Conduct the affairs of the Local League and execute the policies established by the Executive.

          [b] Present a report of the condition of the Local League at the annual meeting.

[c] Communicate to the Executive such matters as deemed appropriate, and make such 

       suggestions as may tend to promote the welfare of the Local League.   

[d] Be responsible for the conduct of the Local League in strict conformity to the policies,

principles, Rules and Regulations of B.C. Minor Baseball Association.

       of charter issued by the Local League by that organization.                                                                             

[e] Designate in writing, other officers if necessary, to have the power to make and execute

       for/and in the name of the Local League such contracts and leases they may receive and

       which have had prior approval of the Executive.

[f] Investigate complaints, irregularities and conditions detrimental to the Local League and

       report thereon to the Executive as circumstances warrant.

               [g] The President will prepare meeting agendas

Mary McCann. nominated by Tony Yee and seconded by Laura W.

Mary McCann. accepted the position by acclimation.

 

Registrar - 2-year term:

The Registrar shall;

          [a] Record all player transactions and maintain an accurate and up-to-date record thereof.

          [b] Receive and review applications for player candidates and assist the President in checking

                 residence and age eligibility.

          [c] Ensure distribution of Coach’s application forms to divisional directors on draft day.

                 Conduct the player auction or draft and all other player transaction or selection meetings.

          [d] Prepare the Player registration list.

[e] Prepare for the President’s signature and submission to B.C. Minor Baseball Association, team  

          rosters, including players claimed, and the tournament team eligibility affidavit.

          [f] Notify B.C. Minor Baseball Association of any subsequent player replacements or trades.

          [g] Shall make deposits as required pertaining to registration.

          [h] Records the information on registered coaches.

             [I] Must have some basic computer knowledge.  

 

Laura Woo nominated by Tom Griffiths and seconded by Wayne

Laura Woo declined position.

Board will work to fill this position.

 

Secretary- 2-year term:

The Secretary shall;

          [a] Be responsible for recording the activities of the Local League and maintain appropriate

                 files, mailing lists and necessary records.

          [b] Perform such duties as are herein specifically set forth, in addition to such other duties as are

                 customarily pertinent to the office of Secretary or as may be assigned by the Executive.

          [c]   Give notice of all meetings of the Local League, the Executive and Committees.

          [d]   Keep the minutes of the meetings of the Members, the Executive and the Executive

                 Committee, and cause them to be recorded in a book kept for that purpose.

          [e] Shall conduct all correspondence not otherwise specifically delegated in connection with said

                 meeting and shall be responsible for carrying out all orders, votes and resolutions not

                 otherwise committed.

          [f] Notify Member, Executive, Officers and committee members of their election or appointment.

 

Shawna Leung nominated by Laura Woo and seconded by Tony Borean.

Shawna Leung accepted position.

 

The Equipment Manager - 1-year term:

[a] Purchases all team equipment needs as outlined on budget approved by board.

[b] Arranges for distribution and collection of team equipment.

[c] Arranges for distribution and collection of team uniforms.

[d] Manages the storage facilities for the team equipment and uniforms.

[e] Makes a recommendation to the board of directors when new uniforms or an increase in

equipment is needed.

Kevin Christensen nominated by Tony Yee and seconded by Tony Borean.

Nadia was not in attendance; board will confirm his acceptance of the position or fill the position if needed.

Nadir Pinoni nominated by Tony Yee and Lisa Pinoni.

Nadir Pinoni accepted and will co-chair.

 

Umpire Coordinator – 1-year term:

[a] Works with the program director to develop umpire training programs.

[b] Arranges for new and existing umpires to get certifications.

[c] Coordinates umpires for all games played on our facilities.

[d] Looks after all matters relating to umpires

 

Steve McCann nominated by Tony Borean and seconded by Lisa Pinoni.

Steve McCann declined position.

Tom Griffiths nominated by Tony Borean and Lisa Pinoni

Tom Griffiths accepted the position and will be assisted by Wayne.

 

Concession Manager – 1-year term:

a] Manages the operation of the league concession center.

[b] Coordinates all activities of the concession center.

[c] Develops concession team work schedules.

[d] Oversees the concession bond program.

[e] Deposits and maintains the cash flow needed for the concession.

[f] Directs the duties of the purchaser and supervisors

 

Lisa Pinoni nominated by Tom Griffiths and seconded by Tony Borean.

Lisa P. accepted the position.

 

Fundraiser Coordinator – 1-year term:

a] Works with board of directors in implementing existing fundraiser programs.

[b] Works with program director to develop new fundraising ideas.

[c] Collects or arranges for collection of funds during fundraising events.

[d] Coordinates in bringing in league sponsors.

No nominations. Board will work to fill this position.

 

Field Manager – 1-year term

 [a] Purchases equipment (rakes, shovels, misc. items) to keep the fields in adequate playing condition.

          [b] Arranges for field repairs when needed.

          [c] Liaison to the Vancouver Parks Board for all matters relating to fields and park matters.

          [d] Works with the Vancouver Parks Board park manager in regards to storage of equipment

                 and park use.

          [e] Arranges for work parties when field maintenance is needed.

          [f] Works with the program director.

          [g] Arranges and administrates the lining of the fields.

Tony Borean nominated by Tom Griffiths and Wayne.

Tony Borean declined position. Board will work to fill this position.

 

Webmaster – 1-year term:

[a] Shall run and update Vancouver Minor Baseball Association's website with the direction of the current board.

Tony Yee nominated by Laura W. and seconded by Tony Borean.

Laura Woo nominated by Tony Yee and Tony Borean.

Tony Y. and Laura W. both accepted the position and will take on the position together.

 

Midget Director- 1-year Position

              [a] Manages and supports the teams and players in this division.

              [b] Works with the program director in development of this division.

              [c] Conducts meetings with the team manager on matters pertaining to this division.

              [d] Looks after all matters within this division subject to board approval.

              [e] Works directly with the league registrar in regards to players in this division.

              [f] Works with the league registrar in making up teams.

              [g] Collects all coaching applications and forwards to Registrar                                                                                                    

              [h] Shall be responsible for Administration or a divisional tournament during spring season in the Midget AA if possible.

Robert Goldblatt nominated by Tony Borean and seconded by Tony Yee.

Robert Goldblatt was not in attendance. Board will work to fill this position

 

Bantam Director- 1-year Position

                [a] Manages and supports the teams and players in this division.

                [b] Works with the program director in development of this division.

                [c] Conducts meetings with the team manager on matters pertaining to this division.

                [d] Looks after all matters within this division subject to board approval.

                [e] Works directly with the league registrar in regards to players in this division.

                [f] Works with the league registrar in making up teams.

                [g] Collects all coaching applications and forwards to Registrar 

               [h] Shall be responsible for Administration or a divisional tournament during spring season in the Bantam A, AA, if possible.

Satash Ali nominated by Tony Borean and seconded by Tony Yee.

Satash Ali declined the position. Board will work to fill this position.

 

 

Pee Wee Director – 1-year term

               [a] Manages and supports the teams and players in this division.

          [b] Works with the program director in development of this division.

          [c] Conducts meetings with the team manager on matters pertaining to this division.

          [d] Looks after all matters within this division subject to board approval.

          [e] Works directly with the league registrar in regards to players in this division.

          [f] Works with the league registrar in making up teams.

          [g] Collects all coaching applications and forwards to Registrar.

          [h] Shall be responsible for the administration of a divisional tournament during the spring season

Tom Griffiths nominated by Tony Yee and seconded by Lisa Pinoni.

Tom Griffiths declined position.

Satash Ali nominated by Tony Borean and seconded by Darren,

Satash Ali declined position.

Steve McCann nominated by Tony Borean and seconded by Darren.

Steve M. declined position.

Board will work to fill this position.

 

Mosquito Director – 1-year term

             [a] Manages and supports the teams and players in this division.

          [b] Works with the program director in development of this division.

          [c] Conducts meetings with the team manager on matters pertaining to this division.

          [d] Looks after all matters within this division subject to board approval.

          [e] Works directly with the league registrar in regards to players in this division.

          [f] Works with the league registrar in making up teams.

          [g] Collects all coaching applications and forwards to Registrar.           

           [h] Shall be responsible for the administration of a divisional tournament during the spring season

 

Steve McCann nominated by Tony Borean and seconded by Laura Woo.

Steve McCann declined position.

Board will work to fill this position.

 

Tadpole Director – 1-year term

             [a] Manages and supports the teams and players in this division.

          [b] Works with the program director in development of this division.

          [c] Conducts meetings with the team manager on matters pertaining to this division.

          [d] Looks after all matters within this division subject to board approval.

          [e] Works directly with the league registrar in regards to players in this division.

          [f] Works with the league registrar in making up teams.

          [g] Collects all coaching applications and forwards to Registrar.      

          [h] Shall be responsible for the administration of a divisional tournament during the spring season

Steve McCann nominated by Tony Borean and seconded by Tony Yee.

Steve McCann declined position.

Board will work to fill this position.

 

 

Rally Cap Director – 1-year term

               [a] Manages and supports the teams and players in this division.

          [b] Works with the program director in development of this division.

          [c] Conducts meetings with the team manager on matters pertaining to this division.

          [d] Looks after all matters within this division subject to board approval.

          [e] Works directly with the league registrar in regards to players in this division.

          [f] Works with the league registrar in making up teams.

          [g] Collects all coaching applications and forwards to Registrar.

 

Steve McCann nominated by Tom Griffiths and seconded by Tony Yee.

Steve McCann declined position.

Board will work to fill this position.

 

 

Blastball Director – 1-year term

              [a] Manages and supports the teams and players in this division.

          [b] Works with the program director in development of this division.

          [c] Conducts meetings with the team manager on matters pertaining to this division.

          [d] Looks after all matters within this division subject to board approval.

          [e] Works directly with the league registrar in regards to players in this division.

          [f] Works with the league registrar in making up teams.

Nadia Borean nominated by Tony Borean and seconded by Tony Yee.

Nadia was not in attendance; board will confirm her acceptance of the position or fill the position if needed.

 

9) Motion to close elections and destroy all voting ballots (if any).

Motion to close elections by Darren.; Seconded by Laura W.; Motion Carried.

 

10) Any recommendations for the 2015-16 VMBA Executives from the floor.

·       Have an information session for VMBA and what we do

·       Have the AGM on a different day and possibly at the field

·       Increase communication and post more signs around park

 

11) Motion to Adjourn AGM meeting.

Motion to adjourn the AGM at 4:45pm. Motioned by Nadir P. Seconded by Laura W. Motion Carried.

 

 

 

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